EMPLOYMENT OPPORTUNITY

HARVINGTON HALL EMPLOYMENT OPPORTUNITY

HARVINGTON HALL, KIDDERMINSTER
MANAGER
SALARY RANGE £ 26,000 TO £29,000 p.a.

We are seeking an experienced and talented individual to manage this unique Tudor Catholic Manor House. A Grade 1 listed building of great historic significance, it is owned by the Archdiocese of Birmingham, and the Hall and Malt House have been meticulously restored in the past 25 years. The manager is responsible for the business and financial management of the Hall, including the development of income from admissions, school visits, tea room, shop and special events, the planning and promotion of the annual visitor programme, recruitment of volunteers, security and upkeep of the buildings and grounds, and the health and safety of staff and visitors. Applicants must possess the relevant skills, qualifications and experience to plan and manage all aspects of a thriving and award-winning historic house as well as a knowledge of recusant history and a flexible attitude. Ideally the successful applicant should reside in the property.

A job description and person specification can be found below:

Please e mail or post your CV and a letter of application, which should set out how your skills and experience matches those required for this role, to Gerry Dryden, Human Resources & Communications Director, Archdiocese of Birmingham, Cathedral House, St Chad’s Queensway, Birmingham B4 6EX (Email: gerry.dryden@rc-birmingham.org)

Closing date for applications is the 26th April 2019.

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MAIN PURPOSE

Ideally to reside in, and be responsible for the business and financial management of Harvington Hall including the control and development of income through visits, events and educational programmes, the management of the shop, tea room, volunteers and health and safety, plus all aspects of historic house and grounds security, maintenance and restoration.

RESPONSIBLE TO

The Chairman of the Management Committee and the Archdiocesan Trustees.

RESPONSIBLE FOR

– Tea Room Manager and staff

– Volunteers and volunteer guides

– Cleaning and gardening staff

MAIN RESPONSIBILITIES

1. Manage, maintain and develop appropriate financial systems, to ensure that all income, costs and payments are checked and recorded, and reconciled against budgets in a format agreed with the Management Committee, and banked according to the agreed procedures. Ensure compliance with charity commission, PAYE, VAT and other requirements together with the provision of regular headline and detailed statistical information.

2. Work closely with the Management Committee to ensure that all matters relating to the management of the Hall, and appropriate enquiries and requests are dealt with speedily and effectively. Prepare and present written reports and financial analysis to the relevant Committee meetings to facilitate the decision-making process.

3. Plan and organise the annual programme of events and ensure the programme is communicated via leaflets and regularly updated on the website and the local media through press releases. Ensure the administration of the office is efficient so that all bookings for groups and schools and all general enquiries are handled in an effective and speedy manner and rotas for volunteers and guides are prepared well in advance to enhance the Catholic ethos of the Hall.

4. Identify any educational, catering, conferencing or other business opportunity to market the Hall’s facilities in order to improve turnover. Plan and manage special events for bank holidays and wedding receptions to ensure responsible staff and volunteers are in place and deal with any issues arising, including any licensing or car parking matters. Maintain up to date Hall notice board displays with user friendly information and regular stocks of guide books

5. Oversee management of the Tea Room to ensure a high standard of food and service, and monitor the operation of the Hall shop, including acting as Company Secretary, to ensure that the range, quality and quantity of stock is in keeping with ethos of the Hall and that income and profits meet budgeted levels. Ensure the recruitment of staff for the tea room as required and that their hours are fully recorded, to enable the correct payments to be made in accordance with statutory requirements.

6. Recruit, maintain and train a sufficient complement of competent and willing volunteers and guides through regular meetings, development events, newsletters and general support.

7. Foster and develop the Friends of Harvington Hall group through regular communications and the recruitment of new members.

8. Responsible for all health and safety matters in the Hall, in order to ensure that all risks are assessed, regular audits carried out and ongoing meetings with staff and volunteers recorded to ensure the safety of staff and visitors. Become fully conversant with the history, layout and contents of the Hall, Malt House, Georgian Chapel and grounds in order to identify any maintenance or security issues and to advise on tour contents and to offer guidance and advice to volunteers and visitors.

9. Ensure that annual maintenance contracts and utility supplies are reviewed and renewed, and that cleaning and gardening duties are carried out to the correct standard in the Hall and gardens. Plan with architects and building firms for ongoing restoration work including wall paintings etc.

10. Act as residential custodian to ensure that the security of the building is maintained at all times and fixtures, fittings and contents are protected, and cash banked each week as required. To report any serious structural defects to the Chairman or Trustee of the Management Committee so that appropriate action can be taken quickly.

HARVINGTON HALL MANAGER

PERSON SPECIFICATION

1. SKILLS, KNOWLEDGE AND ABILITIES

Essential Criteria

(a) Proven business expertise and organising skills and the ability to plan and promote an annual programme of events and coordinate large numbers of volunteers.

(b) The ability to think independently and work on own initiative with limited supervision.

(c) Familiarity with issues arising from managing a shop and tea room.

(d) A thorough understanding of and sympathy with the Catholic faith and recusant history.

2. QUALIFICATIONS/EDUCATION

Essential Criteria

(a) A degree or relevant experience.

(b) The ability to prepare and analyse financial data and relevant operational issues, to be able to respond and present ideas and options clearly and coherently both in writing and orally.

(c) Up to date IT knowledge and skills to improve business data and analysis.

Desirable Criteria

An understanding of Health and Safety issues in historic buildings.

3. EXPERIENCE

Essential Criteria

(a) Proven experience in managing a multi dimensional operation and dealing effectively with members of the public.

(b) Experience of committee procedures and working with trustees and committees.

(c) The ability to work with and to provide training and guidance to volunteers.

Desirable Criteria

Understanding of security and building maintenance/restoration matters.

4. SPECIAL CONDITIONS

Essential Criteria

(a) The ability to work under pressure and to respond to new initiatives and requests for information.

(b) Holder of a current driving licence.

Desirable Criteria

The requirement to reside in the North Tower of the Hall.

CKS/ April 2019